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What Should
Our Chart of Accounts Include?
Your chart of accounts, is a list of each account that
a bookkeeping system tracks, and should be designed
to capture the financial information you need to keep
track of your financial information and make good financial
decisions.
The chart is divided into five categories: assets,
liabilities, revenue, expenses and equity. Each account
is assigned an identifying number for use within the
accounting system. In order to decide what to include
in your chart of accounts you will want to consider
each of the following questions:
What reports
do you want to prepare?
What financial decisions, do you need to make on a regular
basis?
What level of detail do you require?
The best way to design a chart of accounts is to first
consider what reports you want to prepare to satisfy
requirements and help you with decision. You can then
determine which categories to include in the reports
you plan to produce.
A good rule of thumb is to keep the chart of accounts
as simple as possible, and revise it as your need for
information increases over time. Throughout the year,
as you write checks or receive money, keep track of
those times when it was unclear to you which account
number to assign to the transaction. That can be an
indicator that the chart of accounts needs to be revised
or that the criteria for assigning account numbers need
to be clarified.
What are
the Features of a Simple Chart of Accounts?
Most simple accounting system have a Sample Chart of
Accounts for each industry. I would suggest starting
with the sample chart of accounts and then modify throughout
the year. Example of a very simple, chart of accounts
listing
| Assets |
Expenses |
| |
Cash On Hand |
|
Rent and Utilities |
| |
|
Checking account |
|
|
Rent |
| |
|
Money Market Account |
|
|
Rent Late Fees |
| |
|
Certificate of Deposit
|
|
|
Electricity |
| |
Fixed Assets |
|
|
Phone |
| |
|
Furniture |
|
|
Gas |
| |
|
Computers |
|
|
Internet |
| |
|
Jewelry, Collectibles |
|
|
Cable TV |
| |
|
Tools, Machinery |
|
Office Expenses |
| |
Investments |
|
|
Accounting |
| |
|
Stocks |
|
|
Legal |
| |
|
Bonds |
|
|
Software |
| |
|
Mutual Funds |
|
|
Postage |
| |
|
Real Estate |
|
|
Bank Charges |
| Liabilities |
|
|
Credit Card Charges |
| |
Taxes |
|
|
Toner, Paper, Paper Clips |
| |
|
Federal Income Tax |
|
Auto Expenses |
| |
|
Social Security |
|
|
Gas |
| |
|
Medicare |
|
|
Insurance |
| |
|
FUTA |
|
|
Repair |
| |
|
State Income Tax |
|
|
Rental |
| |
Accounts Payable |
|
Taxes |
| |
|
MasterCard |
|
|
Social Security |
| |
|
Visa |
|
|
Unemployment |
| |
|
American Express |
|
|
IRS penalties |
| |
|
Diner's Club |
|
Wages and Salaries |
| |
Loans |
|
|
|
Consulting |
| |
|
Debentures |
|
|
Wages |
| |
|
School Loan |
|
|
Health Insurance |
| |
|
Uncle Harry's Tide-me-over |
|
Travel |
| Equity |
|
|
Air |
| |
Retained Earnings |
|
|
Hotel |
| |
Current Year Earnings |
|
|
Meals |
| |
Historical Adjustments
|
|
|
Auto |
| Income |
|
|
Marketing |
| |
Interest Income |
|
|
Advertising |
| |
|
Bank Account Interest |
|
|
Trade Shows |
| |
|
Certificate of Deposit |
|
|
|
| |
|
Bond Interest |
|
|
|
| |
Dividends |
|
|
|
| |
|
Stock |
|
|
|
| |
|
Mutual Fund |
|
|
|
| |
Consulting |
|
|
|
| |
|
ABC Design |
|
|
|
| |
|
PQR Infomatics |
|
|
|
| |
Salary |
|
|
|
| |
|
My Day Job |
|
|
|
| |
Commissions |
|
|
|
| |
|
Royalties |
|
|
|
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